Sample Export Documents

Certificate of Origin Example

States the origin of the products being exported. This document is required by certain countries or by the terms of a letter of credit to verify the country of origin. A local Chamber of Commerce may certify and stamp this form, if required. A standard document exists, but certain countries have a specific form that is required for existing free trade agreements.

Commercial Invoice Sample

The basic agreement and payment term from seller to buyer. This document contains all pertinent information related to the transaction. Customs officials use this document to determine duties and taxes on goods in the shipment.

Pro-forma Invoice

A Pro-forma invoice is actually a formal price quotation on an export sale. It provides detailed information on all cost elements of the sales price including the costs of the goods, shipping and insurance to be paid by the exporter. A Pro-forma is also used as the source document for other shipping paperwork, and if payment is being made with a letter of credit, the customer will use it to support his application to the bank.

Packing List Sample

This itemizes the contents of each package (box, pallets, skids, etc.) This document includes weights, measurements and detailed contents of each package. It should be attached to the outside of a package and/or included inside the package. This document is used by shippers and forwarders to determine freight costs. It is also used by U.S. and/or foreign customs officials to check the contents of any specific package.